Order deadlines for exhibitors
We want to make sure that your participation as an interzum exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird
29.02.2024 | 11:59 PM
By registering on or before 29 February 2024, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Exhibitor Hotline
Download calendar entry To the online application
Tel. +49 221 821 3500 -
Orders
Hotel room reservations
01.03.2024 | 9:00 AM
Book your hotel accomodation for interzum here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3072
Fax +49 221 821-3999
e-mail -
Stand space
Layout planning begins
01.04.2024 | 9:00 AM
Start of hall allocation.
Sales
Caroline Bodensteiner
Tel. +49 221 821-3597
e-mailPetra Opgenoorth
Tel. +49 221 821-2998
e-mailMichael Ahlgrimm
Download calendar entry
Tel. +49 221 821-2503
e-mail -
Stand space
Mailing of stand confirmations
01.06.2024 | 9:00 AM
Starting about June 2024 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Exhibitor Hotline
Download calendar entry
Tel. +49 221 821 3500 -
Stand construction
Orders Service Shop
01.11.2024 | 9:00 AM
Starting about November 2024 exhibitors whose stands have been confirmed can order services in the Service Shop.
Service-Shop Hotline
Download calendar entry Link to service shop
Telefon +49 221 821–3500
E-Mail -
Invoice
Mailing of participation invoice
15.02.2025 | 9:00 AM
You will receive the invoice for the participation fee in February 2024. Invoice amounts are payable immediately upon receipt of the invoice.
Sales
Caroline Bodensteiner
Tel. +49 221 821-3597
e-mailPetra Opgenoorth
Tel. +49 221 821-2998
e-mailMichael Ahlgrimm
Download calendar entry
Tel. +49 221 821-2503
e-mail -
Services
Deadline 14.03.2025 for ordering in the service-shop
14.03.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry Link to service shop
Telefon +49 221 821–3500
E-Mail -
Services
Order press compartments
15.03.2025 | 11:59 PM
Simply place your trade fair press releases in the online press compartment and reach all the important international journalists at once.
To the Media shop -
Orders
Order advertising materials
15.03.2025 | 11:59 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the media shop
Tel. +49 201 36547 270
e-mail -
Stand space
Application of co-exhibitors
20.03.2025 | 11:59 PM
Deadline for the registration of co-exhibitors* in case you did not register them during your online registration process.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors."
Sales
Caroline Bodensteiner
Tel. +49 221 821-3597
e-mailPetra Opgenoorth
Tel. +49 221 821-2998
e-mailMichael Ahlgrimm
Download calendar entry Exhibitor sign-up and booking
Tel. +49 221 821-2503
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
20.03.2025 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service.
Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media-Shop
Tel. +49 201 36547 270
e-mail -
Services
Deadline 11.04.2025 for ordering in the Service Shop
11.04.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering sponsorship packages
- Deadline for ordering video stand surveillance
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning*
- Deadline for ordering waste disposal*
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for fire protection*
- Deadline for Carpeting**It is possible to make a reservation at a later point in time for an additional charge."
Service-Shop Hotline
Download calendar entry To service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
25.04.2025 | 11:59 PM
Please note: Ordering is also possible at a later date. Allocation is subject to availability.
Logistics - koelnmesse
Telefon +49 221 821-2097
Download calendar entry Link to service shop
e-Mail -
Service
eSlot - Access to the fair ground
28.04.2025 | 11:59 PM
The eSlot booking os obligatory for you to access the Koelnmesse traide fair grounds during construction and dismantling.
Reservations are possible at short notice; allocation is subject to availability.
eSlot Serviceteam
To the booking portal
Telefon: +49 221 821 2097
E-Mail: eslot@koelnmesse.de -
Stand space
Deadline 02.05.2025 for ordering in the Service Shop
02.05.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
To the Service Shop -
Services
Deadline 08.05.2025 for ordering in the Service Shop
08.05.2025 | 11:59 PM
Place your order through the Service Shop!
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnationService-Shop Hotline
Download calendar entry Link to Service Shop
Telefon +49 221 821–3500
E-Mail -
Orders
Start of Construction period
10.05.2025 | 6:00 AM
Please observe the traffic guidelines and book your desired time slot to enter the trade fair by eSlot.
Logistics - koelnmesse
Telefon +49 221 821-2097
Download calendar entry eSlot
e-Mail -
Services
Deadline for ordering conference and office catering
19.05.2025 | 2:00 PM
Orders must be placed before 2:00 p.m. on the day prior to delivery. A handling fee will be charged for later orders.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Stand construction
End of Construction period
19.05.2025 | 6:00 PM
Please observe the traffic guidelines.
Logistics - koelnmesse
Telefon +49 221 821-2097
Download calendar entry Traffic guideline
e-Mail -
Trade Fair
GEMA registration deadline
19.05.2025 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry GEMA
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Trade Fair
Start of the fair
20.05.2025 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening times -
Trade Fair
End of the fair
23.05.2025 | 5:00 PM
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Stand construction
Start of dismantling
23.05.2025 | 6:00 PM
Trucks will be permitted to enter from 7:00 p.m.
The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 23.05.2025.
Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.Logistics - koelnmesse
Telefon +49 221 821-2097
Download calendar entry Construction and dismantling instructions
e-Mail -
Stand construction
End of dismantling
27.05.2025 | 6:00 PM
Please observe the traffic guidelines.
Logistics - koelnmesse
Telefon +49 221 821-2097
Download calendar entry Traffic guideline
e-Mail -
Invoice
Mailing final invoice for services
27.06.2025 | 9:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event.
For exhibitors that did not take part in the previous event, the down payment amounts to EUR 30.00 / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.
Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Exhibitor Hotline
Download calendar entry
Tel. +49 221 821 3500